Skip to main content
Company Cards

Company cards allow you to match expenses to receipts on inBuild

K
Written by Komran
Updated over a week ago

Overview

The Company Card Settings page enables you to link your existing payment methods with Plaid or create new ones. By linking a payment method with Plaid, inBuild can receive transactions associated with that payment method. You can then assign users to these payment methods, ensuring they receive email notifications when a transaction is received without a matching receipt in the system. This feature helps remind users to upload their receipts promptly.

Linking with Plaid

There are two ways to establish a new Plaid connection to receive transactions:

  1. Go to the Settings Page

  2. Click on "Company Cards" - this feature is still in private beta. If you want to use it please contact support.

  3. Clicking the “Add Card” button: This will create a new payment method associated with the Plaid connection.

  4. Clicking the “Link with Plaid” button on an existing payment method: This will associate the Plaid connection with the existing payment method.

After clicking either button, a popup will appear for you to log in to your financial institution and select the appropriate account.

Managing Linked Payment Methods

After establishing a Plaid connection for a payment method, the following will occur:

  • The past 7 days of transactions will be ingested upon initialization of the connection, and future transactions will be ingested daily.

  • A matching algorithm will automatically try to link transactions with existing receipts based on the last 4 digits of the card number, the transaction amount, and the transaction time.

  • New payment methods will be created (if needed) by scanning transactions for sub accounts.

  • You will be able to manage cards by assigning users to them and toggling notifications on/off.

  • You will be able to view transactions associated with payment methods and manually assign receipts to transactions with no linked receipt.

  • Users assigned to cards with notifications toggled on will receive a daily email if there are transactions with missing receipts.

Assigning Users to Cards

To assign a user to a card:

  1. Click the three dots at the far right of the payment method, then select “Manage” from the dropdown.

  2. The Manage Card modal will open. Use the “Add User” autocomplete field to search for and select users to add to the card. When you add a user, their email will appear in the Users list below.

  3. To remove a user from the card, click the minus icon next to their email.

Toggling Notifications

To toggle notifications on/off, simply click the “Notifications” switch on the payment method. When notifications are toggled on, users assigned to the card will receive the daily reminder email.

Managing Transactions

To view/manage transactions associated with a payment method, click the three dots at the far right of the payment method, then select “Manage Transactions” from the dropdown. This will bring you to the Transactions page, where you’ll see a list of all the transactions.

From this page, you can:

  • View all transactions. Transactions with receipts will appear gray, whereas transactions missing receipts will appear red.

  • Filter the list to only show transactions missing receipts using the “Missing Receipt” tab.

  • Link an existing receipt to a transaction by clicking the link icon at the far right of the transaction row.

  • Upload a new receipt to associate with a transaction by clicking the upload icon at the far right of the transaction row.

  • Click the "Get Transactions" button on top right of the page to refresh the transactions. This might come in handy if you suspect that transactions haven't been automatically coming in.

Subaccounts

Some payment methods have subaccounts (e.g., a credit account that has multiple credit cards associated with it). In this case, the payment method row can be expanded by clicking the caret at the far right to reveal all the subaccounts below. Subaccounts can be managed just like any other payment method.

The matching algorithm will automatically assign a transaction to a subaccount based on the last 4 digits of the card number associated with the transaction. If it cannot find a matching subaccount, it will create a new payment method for the subaccount.

Did this answer your question?